General Body Meeting Invitation Letter.

General Body Meeting Invitation


Dear Residents of Madhura Grace 1,

The general body meeting of Madhura Grace 1 residents is scheduled to be held on Saturday, 13th August at 4-30 PM. The meeting will be held at Madhura Grace 1 club house.

The need to have a formal association of the apartment residents is being felt all the time. The meeting is being organized to initiate the formation of the Madhura Grace 1 residents association and to elect executive committee members of the association.


You are cordially invited to attend the meeting and to provide your valuable inputs in addressing the needs of the apartment and in resolving issues related to the apartment.

Please sign this letter as acceptance of your proposed attendance,


Looking forward to meeting you all,


Ad-hoc committee members

Picture of Apartment in Brochure

Directions to Madhura Grace And Map

Contact Details of Residents

Name Apartment Phone Number
G1
G2
G3
G4
G5
G6
G7
F1
F2
F3
F4
F5
F6
F7
F8
S1
S2
S3
S4
G2
G3
G1
G2
G3

Minutes of Meeting - 09/07/05

Minutes of Meeting Held on the 9th July 05

The meeting was attended by a number of residents of Madhura Grace-I. The number of attendees exceeded 20.

The following residents of Madhura Grace-I had earlier made a visit to Madhura Developers’ office.

Mr. Gangadharan
Mr. Ashok
Mr. Vasuki
Mrs. Vasuki
Mr. Srinivasan
Mr. Padmanabhan

They updated the rest of the residents about their visit. They explained the various points that were discussed with Mr. Karthik of Madhura Developers. They expressed that they were deeply displeased with the way in which they were treated. They mentioned that Mr. Chandrashekar did not even have the courtesy to spend a few minutes with them.


The meeting discussed the subject of payment to the builder. The meeting participants decided that they would not release any more payments to the builder. All residents are hereby requested NOT to make any payment to the builder as the builder has not progressed with most of the pending issues.

The residents are requested NOT to engage in conversations with the builder pertaining to the issues around the common area. Residents are encouraged to invite the developer to address the issues in a meeting to be held at Madhura Grace-I.

It was decided that a registered letter expressing displeasure with the following issues will be sent to the builder, signed by all residents of Madhura Grace I.

Overall project progress and the snail pace in which work is being carried out.
Builders’ impolite behaviour during committee members’ visit

The letter will contain the list of pending work. The letter will also contain the purpose with which the committee members visited the builder.

The association decided NOT to submit the Katha application through the builder, unless the builder accepts to negotiate on the charges. The association decided NOT to release any more payments to the builder until the remaining pending work gets completed.

Corpus fund of Rs.500 per apartment is being collected. Residents are hereby requested to contribute towards the corpus fund if they have not done it yet.

The next meeting is scheduled to be held on the 16th of July (Saturday) at 4:00 PM. All residents are requested to attend the meeting without fail.

Minutes of Meeting - 12/06/05

Meeting by the owners of Madhura Grace I Apartments, on 12th June 05 at 11:00 AM
Memebers Present:

G1
G. Ranaganathan
Committee
Member

G2
G.V. Ranaganath
Committee
Member
26799469

G3
Venkata Subramanyam


G4



G5
B.P. Raghupathy
Committee
Member
2679-8913

G6



G7



F1
Mahesh
Committee member
26699791

F2
V.R. Anand


F3
B.P. Ashok
Committee
26699679

F4
Shankar
Committee
Member

F5



F6



F7
Mahesh (F1)


F8



S1



S2



S3
Ajay
Committee
26690080
S4



S6



S7
Vasuki / Archana
Committee
Member
2679-8589

S8



T1
Arun (For Natarajan)


T2



T3



T4
Gangadharan*
Committee
Member
2689-2884

T5
Subramanyam*
Committee
Member

T6



T7
Padmanabhan
Committee
Member
2669-7446

T8
Padmanabhan

P1
Fernandes
Committee
Member
2669-5025

P2



P3
Kiran


P4



P5



P6
A.R. Srinivasan
Committee
Member
5536-6490

P7



P8
Prabhu
Committee
Member
2669-0589


Garbage Disposal


Arun Kumar – Katha Consultant was introduced.

Arun Kumar explained the process of obtaining Katha.

Prerequisites for getting Katha
Sale deed (We all have it) – From Owner
Mother Deed (We all have the copy) – From Owner
Tax Paid Challan for the entire land – by the builder (From builder)
200 NSC by each flat owner (Arun)
Encumberence Certificate tilll date issued by the sub registrar, for the last 5 years (Arun’s Resp)

Betterment charges paid by builder – (From Builder)


How long will take it to get Katha?
15 days
What is involved during the process of obtaining Katha?
Inspection by Revenue officer
Get Endorsement (One per apartment)
Katha Certificate (One per apartment)
Katha Extracct (One per apartment)
Flat owner has to sign katha form
Upto date tax to be paid by each apartment owner
Transfer – 600Rs.
Katha – 4000 Rs – 4500 Rs (All inclusive)
Expected tax (2500 Rs)
2% Cess on stamp duty.
Is it possible to do this process independent of the builder?
Yes. It is possible. You need not go to the builder.

Information about the 4th floor (Arun can get this in 4 days)
Bda, cmc, corporation – possession certificate- not important
Mr. C.P. Rao to get back to Mr. Arun on the next steps.

Arun’s contact details:
Address : Arun Kumar H.R.
98442-41611

Discussion with Builder to happen in the building, with owners present, preferably in the evening. Next Sunday evening or Saturday evening

Operational / Maintenance issues

Water overflow – Water level control

Committee to be formed with two members from each floor

All apartment owners are members

Corum of 6 minimum


Apartment owners pay Rs. 10 per month paid. Temporary arrangement.Garbage to be kept at the door between 8AM and 9AM.


Ajay to prepare proposal for Dish Antenna

Cable operator – to attend next meeting

Notice Board – Notice containing , please don’t pay for Katha.

Next meeting on Saturday 7PM. Committee members must be present


Sunday 11 AM to 1PM – next meeting – with Chandrashekar


Sump and Water Tank Cleaning

ChandraShekar to be invited to Madhura Grace I for a meeting on Sunday.
Who will invite him? We will all be inviting in the form of a letter to be prepared and signed by the owners of Madhura Grace I.

NOTIFICATION BY REGISTERED POST - Dated 29/05/05

NOTIFICATION BY REGISTERED POST

Date : 29-05-2005
Attention : Mr. Chandrasekhar,
Proprietor, Madhura Developers, JP Nagar
Bangalore

On 29-05-2005 the following owners of Madhura Grace-I apartments met to discuss issues related to the Madhura Grace-I apartment. The discussion points are enclosed herewith. We earnestly request you to look into each point listed below and take appropriate action immediately. We expect to receive your feedback on the issues listed below by return of post.

Summary of issues to be addressed related to Madhura Grace-I apartment.

Katha certificate to individual apartments to be obtained.
Madhura Developers is hereby requested to arrange for katha certificate from authorized agencies for individual apartments and make it available by 01-07-2005.
Possession certificate for individual flats and completion certificate for the building to be obtained.
Madhura Developers is hereby requested to arrange for possession certificate and completion certificate from authorized agencies for individual apartments and make it available by 01-07-2005.

Defect liability period for maintaining the apartment to be extended by one year, up to the end of July 2006.
Madhura Grace-I is yet to be fully completed and therefore the liability period for maintenance needs to be extended up to the end of July 2006.
Supporting documents for regularization of top floor to be provided.
As per the original approval, Madhura Grace-I was authorized to build four floors (Ground + 3 floors) and basement. Now, a penthouse floor has been added by Madhura Developers. Madhura developer is hereby requested to get necessary approval from authorized agencies. The copies of the same are requested to be sent to individual apartment owners.
Owners association of Madhura Grace-I to be constituted.
Madhura developers is hereby requested form the owners associated for Madhu Grace-I and constitute the governing council based on election by owners of the Madhura Grace-I. This is requested to be completed on or before 01-07-2005.
Car parking in basement to be allotted.
The owners of Madhura Grace-I apartments are yet to be allotted car parking space in the basement. Madhura Developers is hereby requested to provide car parking space sufficient enough to park an ambassador car. This is requested to be completed on or before 15-06-2005. As per the original plan there was no provision for parking in the front portion of the apartment complex. Madhura Developers is hereby requested to adhere to the original provision and not turn it into a parking space.
Electrical generator to be installed and back up power for individual flats to be provided.
Many apartment owners in Madhura Grace-I have incurred losses due to surges in power supply and also are suffering due to frequent power shut downs, not necessarily caused by KSEB shut downs. Madhura Developers are hereby requested to install back up power as per the original agreement. This is requested to be completed on or before 15-06-2005.
Club house, tot lot and gardent to be completed.
As per the brochure and the original plan the following were promised for the exclusive use of Madhura Grace-I residents.
· a club house with splash pool and gymnastic equipment
· a tot lot (play area for children)
· a green garden surrounding the apartment building
Madhura Developers is hereby requested to complete the club house and the tot lot in all respects on or before 01-08-2005.
Permanent security arrangement to be made.
Currently there is no formal security arrangement for Madhura Grace-I. Given multiple points of entry into the building, three security guards exclusively meant to protect and maintain Madhura Grace-I are required. Considering the importance of security, Madhura Developers is hereby requested to act on this important issue on or before 10-06-2005.
Permanent garbage collection and disposal to be provided.
Currently, in Madhura Grace-I there is a complete chaos as far as the garbage collection and disposal is concerned. This needs immediate attention to avoid serious hygiene and health related issues. Madhura Developers is hereby requested to act on this immediately, by coordinating with Bangalore City Corporation. Madhura developer is requested to provide a failure proof system on or before 10-06-2005.
List of owners with address and their respective telephone numbers to be provided.
The owners and residents of Madhura Grace-I are not aware of each others contact details. Madhura developers is hereby requested to provide all the owners of Madhura Grace-I with contact addresses and telephone numbers to address emergency exigencies.
Name plates of owners to be installed near the entrance.
Postal department personnel, government agencies and visitors to Madhura Grace-I are finding extremely difficult to identify apartment where specific residents live. Also, there is no name plate for the entire building. Madhura Developers is hereby requested to arrange for aesthetic name plates to be installed near the entrance of Madhura Grace-I on or before 01-08-2005.
Problems related to electrical wiring, telephone and TV cable wiring to be sorted out.
Many apartment owners in Madhura Grace-I have incurred losses due to improper and haphazard cabling and wiring of telephone cables, power cables and TV cables. There have been multiple cases of sparks and burning of cables due to improper installation and connection of cables. This creates panic aged and ailing residents of Madhura Grace-I. Madhura Developers is hereby requested to address this very serious issue on a war footing, on or before 06-07-2005.
Civil finishing, fixing of leakages and completion of all pending works in individual flats to be sorted out.
There are many cases of leakages of water pipes and drainage pipes in Madhura Grace-I. This is likely to lead more serious problems down the road. Madhura Developers is hereby requested to address this issue on or before 06-14-2005.
Water supply through gate valve through individual apartments be provided.
When water supply piping maintenance issues arise in individual apartments, the water supply for the entire building is being stopped for prolong periods, frequently. This needs to be addressed by installing gate valves that control supply of water to individual apartments. Madhura Developers is hereby requested to address this issue on or before 01-07-2005.
Water taps to be provided in the basement.
Currently there are no provisions made for supply of water in the basement. This is needed for multiple reasons such as cleaning the basement and washing four wheelers and two wheelers. Madhura Developers is hereby requested to address this issue on or before 15-06-2005.
Permanent arrangement for electrical meter stands to be provided.
KSEB has installed power meters in Madhura Grace-I. But, these meters are mounted on an encasing that is rested very weak foundation. This issue needs immediate attention. Madhura Developers is hereby requested to address this issue on or before 15-06-2005.
Water clogging in common area to be addressed.
Water is getting clogged in multiple locations in the common area within Madhura Grace-I, even when there is a short spell of rain. This needs attention to avoid accidents caused by slippery floors. This can be addressed by providing outlets in each floor to address this issue. The outlets need to so installed to not cause inconvenience to residents living in the floors below the places where the water gets clogged. Madhura Developers is hereby requested to address this issue on or before 15-06-2005.
Antiskid tiles near lift doors in basement to be provided.
Currently regular tiles have been installed in the basement floor near the entrance of the lift. Given the polished surface of the tiles and the greater likelihood wet floors in the basement, there is a serious probability of residents meeting with accidents due to slippery floors, especially in the night. Madhura Developers is hereby requested to address this very serious issue, on or before 06-07-2005.


We understand the modern day difficulties in sticking to timelines when it comes to executing construction projects. The issues listed above are cosmetic in nature, but are very serious.

We the residents request you, Madhura Developers, to take timely and effective action. We also would like you to meet with us and address us collectively on or before the 01-07-2005.

We wish you the best in making Madhura Grace-I a model apartment to bring good business to Madhura Developers.

Thanking you in anticipation of your effective and timely action.

Letter to The Builder July 14th.doc

To July 15th 2005
Mr. Chandrashekar, Bangalore
Proprietor,
Madhura Developers,
Bangalore.

From
The Residents of Sai Madhura Grace-I apartments
Banshankari 3rd Stage,
Bangalore- 85.

Sub: Regarding our visit to your office and discussion with Mr. Karthik.

Dear Mr. Chandrashekar,

We would like draw your attention to the recent visit made by residents committee members of Sai Madhura Grace-I on the 07-07-05 to your office.

The committee had visited your office to meet with you in person and discuss the list of pending issues. However, Mr. Karthik informed committee members to initiate the discussion, while you would join the meeting during the course of it. The committee members patiently explained the list of pending issues to Mr. Karthik for over an hour. To their displeasure you did not extend the courtesy of even sparing a few minutes to discuss the issues. We are deeply disappointed by your unexpected behaviour and not just the slow progress.

We therefore are forced to communicate the list of pending issues through a letter. We once again request you to attend to the pending issues and expedite at the earliest.

Attached herewith is the earlier list that was shared with you. Most of the pending issues are yet to be resolved.

Please address the following issues on high priority.

Installation of Generator
Redo the ramp at the entrance to the parking lot
Installation of automatic water level controller
Installation of water control valve for each floor
Proper installation and commissioning of the lift

Please note that some of the issues such as lack of back up power are causing a lot inconvenience and hardship to residents.

We look forward to the early completion of the project and resolution of all the pending issues.

Yours sincerely,



Residents of Sai Madhura Grace – I

Welcome!

Dear Madhura Grace-I Residents!

I created this blog to keep track of the minutes of meeting and issues related to our apartment.

I request you to contribute your views and observations to this blog.

Looking forward to many many years of happy living in Madhura Grace-I

Padmanabhan (T7 / T8)